Free Cleaning Services Invoice Template for South Africa
Office contracts, domestic cleans and once-off deep cleans all need a tidy invoice that spells out the service and the rate. This free template is made for South African cleaning services, with Rand formatting and optional 15% VAT for registered vendors.
Fill in the client and your services, then download a professional PDF. Send it straight to WhatsApp or email — and rest easy knowing nothing you enter is stored on our side.
Your business
Bill to
Invoice details
Banking details (optional)
Shown on the invoice so your customer can pay you by EFT.
Totals
Everything happens in your browser. We never see or store your invoice.
Want to send it via WhatsApp?
Create a free account to save your details, send invoices straight to WhatsApp, and track who has paid.
Create free account →Tip for cleaning services: Cleaning services on contract should state the billing period and site ("Weekly office clean — Sandton branch, July") so multi-site clients can approve each invoice quickly.
What must a cleaning service invoice include in South Africa?
Whether or not you are VAT-registered, a professional invoice for cleaning work should show the following. If you are a VAT vendor, SARS requires a full tax invoice for supplies over R5 000:
- ✓The word “Invoice” (or “Tax Invoice” if VAT-registered) shown clearly
- ✓Your business name, contact details and VAT number (if VAT-registered)
- ✓The customer’s name (and VAT number for invoices of R5 000 or more)
- ✓A unique, sequential invoice number and the date of issue
- ✓A description of the goods or services supplied
- ✓The price, the VAT charged (15%) and the total due
Common questions
Is this invoice template really free?
Yes — completely free, no sign-up and no watermark. Fill it in, download the PDF and send it to your customer. If you later want to send invoices via WhatsApp and track who has paid, you can create a free InvoiceSA account.
Is the invoice SARS-compliant?
It includes the fields SARS expects on a tax invoice: your business details, VAT number (if registered), an invoice number and date, a description of the work, and 15% VAT shown either added on top or extracted from VAT-inclusive prices.
How do I invoice a weekly cleaning contract?
Put the number of sessions as the quantity and the per-session rate as the unit price, or issue one invoice per visit. Include the billing period so the client can reconcile it.
Should I invoice for cleaning materials separately?
If you supply consumables, list them as their own line. Many clients prefer a single all-in rate, so use whichever your agreement specifies.
Send it on WhatsApp and get paid faster
A free InvoiceSA account saves your business details, numbers your invoices automatically, sends them via WhatsApp, and tracks who has paid — built for South African cleaning services.
Create your free account →Free plan · No card required · 2-minute setup